Council Agenda

August 4, 2008
City of Salem Internet Home Page:  www.cityofsalem.net

UPCOMING PUBLIC HEARINGS, WORK SESSIONS AND FUTURE AGENDA ITEMS:

PUBLIC HEARINGS:

(Public Hearings begin no later than 7:30 p.m.)

Petition-Initiated Vacation of Excess Doaks Ferry Road NW     ~  August 25
Right-of-Way at Hidden Valley Drive NW 

Request for Franchise Exemption - 1-800-GOT-JUNK?   ~  August 25

Temporary Facilities Access Agreement - Mountain West   ~  August 25

WORK SESSIONS: 

Salem Housing Authority Finances         ~  August 25

Unified Development Code   ~    August 25

Park Polices for Parks and Recreation Park Master Plan   ~  September 8

Vision 2020 Update        ~  September 15

Minto Island Bridge Conceptual Designs   ~  September 22

SCHEDULE OF COMMUNITY CONNECTIONS PUBLICATIONS:

      Issue            Articles Due     Mail Date
   September       August 6         August 27
    October     September 3        September 24
   November      October 8          October 29
   December      November 4       November 25

SCHEDULE OF NEIGHBORHOOD NEWSLETTER PUBLICATIONS:

Neighborhood           Copy Due Date       Annual Meeting Date
 NOLA                        August 4                 October 20
 West Salem              August 4                 October 20
  NEN                         August 4                 October 23
South Salem           September 4              November 6
South Gateway      September 11             November 13

AGENDA
SALEM HOUSING AUTHORITY
6:30 P.M.
August 4, 2008

1. ROLL CALL

 1.1 Pledge of Allegiance

CONSENT CALENDAR:

2. REPORTS:

  2.1 Program Management Report

         Recommended Action:  Information only.

 2.2  Public Housing Operating Subsidy Status

         Recommended Action:  Information only.

3. RESOLUTIONS:

4. OTHER BUSINESS:

 4.1 Housing Authority Commission Minutes of June 2, 2008

 4.2 Housing Authority Commission Minutes of July 14, 2008
 
 
5. ADJOURNMENT

AGENDA
URBAN RENEWAL AGENCY
OF THE CITY OF SALEM, OREGON
August 4, 2008
6:30 P.M.
 

A. ROLL CALL

    A.1 Approval of Board Minutes:

    (a) July 21, 2008

B. REPORTS OF COMMITTEES:

   (a) Reappointments/Appointments to Various Urban Renewal Agency Advisory Boards

   Recommended Action:  The Urban Renewal Agency Appointments Committee recommends reappointment/appointment of the candidates listed in the Facts and
   Findings section of the staff report.

  
C. PUBLIC COMMENT:  (Comment on agenda items other than public hearings and deliberations.  Each person’s comments will be limited to three minutes.)

D. CONSENT CALENDAR:

     D.1 ACTION ITEMS:

* (a) Urban Renewal Unaudited Financial Report    (AS)

    Recommended Action:  Staff recommends that the Urban Renewal Agency Board approve and forward to City Council the unaudited Urban Renewal Financial Report for FY 2007-08.

    D.2 INFORMATION REPORTS

  
    D.3 COMMUNICATIONS

E. PUBLIC HEARINGS AND DELIBERATION

F. FURTHER CONSIDERATION OF ITEMS ON THE CONSENT CALENDAR

G. NEW BUSINESS

H. ADJOURNMENT
 

EXECUTIVE SESSION:                     5:15 p.m.
City Council      City Manager’s Conference Room
Real Property Transactions - ORS 192.660 (2)(e) and
Records Exempt by Law from Public Inspection –
ORS 192.660(2)(f)

WORK SESSION:                            6:00 p.m.
Battlecreek Property Acquisition      Council Chambers

AGENDA
SALEM CITY COUNCIL
CITY OF SALEM, OREGON
August 4, 2008
Immediately Following the Urban Renewal Agency Meeting

1. ROLL CALL

  1.1 Pledge of Allegiance

  1.2 Presentations:

  (a) Excellence In Action Award - Presented to Officer Joe Johnson by the Portland VA Medical Center    (PD)

2. REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES:   Representatives of City Boards, Commissions and Committees may comment on any item of City business except public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings.  Representatives must sign up prior to the commencement of this meeting in order to present testimony.

 (a) Reappointments to Various Boards and Commissions

  Recommended Action:  The Council Boards and Commissions Appointments Committee recommends that the City Council appoint the candidates listed in the Facts and Findings section of the staff report.

3. PUBLIC COMMENT:   Up to thirty minutes is available for persons other than City Boards, Commissions and Committee representatives to comment on specific agenda items other than public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings.  Each person’s comments will be limited to three minutes.

 Time will be provided at the end of the meeting for comments on issues of City business not on the agenda.

4. CONSENT CALENDAR:   All items on the Consent Calendar that will be adopted as a group by a single motion.

   4.1 MINUTES:

   4.2 RESOLUTIONS:
 
   (a) Resolution No. 2008-88 Authorizing an Inter-fund Loan in the Amount of $641,100 from the City Service Fund, Fleet Service Reserve to the Capital Improvements Fund, Other Construction

   Recommended Action:  Staff recommends that City Council adopt Resolution No. 2008-88 authorizing a short-term inter-fund loan in the amount of $641,100 from the City Services Fund, Fleet Service Reserve to the Capital Improvements Fund, Other Construction to provide the financing necessary to implement OTL. 

  (b) City of Salem Financial Policies    (AS)

 1.  Resolution No. 2008-89 Rescinding Council Policy C-7 and Replacing Council Policy C-7 with a Prescribed Investment Policy

 2.  Resolution No. 2008-90 Rescinding Council Policy C-2 and Replacing Council Policy C-7 with a Prescribed Debt Management Policy

 3.  Resolution No. 2008-91 Establishing Budget and Revenue Policies as Council Policy C-8

  Recommended Action:  The Salem City Council Finance Committee recommends that the City Council: 1) Adopt Resolution No. 2008-89 rescinding Council Policy C-7 and adopting the investment policy attached to the staff report; 2) Adopt Resolution No. 2008-90 rescinding Council Policy C-2 and adopting the debt management policy attached to the staff report; and 3) Adopt Resolution No. 2008-91 establishing and operating budget and revenue policy as Council Policy C-8.

  4.3 ROUTINE ITEMS:

  (a) Receiving the Unaudited Financial Report as Submitted by the Urban Renewal Agency Board    (AS)

  Recommended Action:  Staff recommends that City Council receive the unaudited Urban Renewal Financial Report for FY 07-08 as required under ORS 457.460.

* (b) Fifteen (15) Resolutions Referring City Initiated Annexations and Two (2) Resolutions Referring Petition Initiated Annexations to the Electors of the City of Salem at the November 4, 2008 Election and Fact Sheets for the Election    (CD)

  (1) Resolution No. 2008-106 Approving a Referral of a Petition Initiated Annexation into the City of Salem of Certain Real Property Located North of Center Street NE and West of Cordon Road NE (4963 Center Street NE) (C-662) to the Electors of the City of Salem - Ward 6 - Councilor Rogers - ELNA

  (2) Resolution No. 2008-107 Approving a Referral of a Petition Initiated Annexation into the City of Salem of Certain Real Property Located South of Boone Road SE, West of 36th Avenue SE and East of I-5 Area (C-668) to the Electors of the City of Salem - Ward 3 - Councilor Nanke - SEMCA

  (3) Resolution No. 2008-108 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at 5041 Hayesville Drive NE (C-671) to the Electors of the City of Salem and Electors of the Territory - Ward 5 - Councilor Tarter - Northgate

  (4) Resolution No. 2008-109 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at 2090 Landaggard Drive NW (C-672) to the Electors of the City of Salem and Electors of the Territory - Ward 8 - Councilor Clem - West Salem

  (5) Resolution No. 2008-110 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at 2230 Doaks Ferry Road NW (C-673) to the Electors of the City of Salem and Electors of the Territory  - Ward 8 - Councilor Clem - West Salem

  (6) Resolution No. 2008-111 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at 2230 Michigan City Lane NW (C-674) to the Electors of the City of Salem and Electors of the Territory - Ward 8 - Councilor Clem - West Salem

  (7) Resolution No. 2008-112 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located in the 5400 Block of Skyline road S (C-675) to the Electors of the City of Salem and Electors of the Territory - Ward 7 - Councilor Cannon - Sunnyslope

  (8) Resolution No. 2008-113 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located in the 2100 Block of Davis Road S (C-676) to the Electors of the City of Salem and Electors of the Territory - Ward 7 Councilor Cannon - Sunnyslope

  (9) Resolution No. 2008-114 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at 5002-5072 Hayesville Drive NE (C-678) to the Electors of the City of Salem and Electors of the Territory - - Ward 5 - Councilor Tarter - Northgate

  (10) Resolution No. 2008-115 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at 3431 and 3461 Wallace Road NW and 2370 Michigan City Lane NW (C-679) to the Electors of the City of Salem and Electors of the Territory - Ward 8 - Councilor Clem - West Salem

  (11) Resolution No. 2008-116 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at 2300, 2345, 2360 and 2390 Brush College Road NW (C-680) to the Electors of the City of Salem and Electors of the Territory - Ward 8 - Councilor Clem - West Salem

  (12) Resolution No. 2008-117 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at 1805-2005 Landaggard Drive NW (C-681) to the Electors of the City of Salem and Electors of the Territory - Ward 8 - Councilor Clem - West Salem

  (13) Resolution No. 2008-118 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at the Northeast Intersection of Doaks Ferry Road NW and Orchard Heights Road NW (C-682) to the Electors of the City of Salem and Electors of the Territory - Ward 8 - Councilor Clem - West Salem

  (14) Resolution No. 2008-119 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at 3650, 3660 and 3690 State Street (C-683) to the Electors of the City of Salem and Electors of the Territory - Ward 6 - Councilor Rogers - NESCA

  (15) Resolution No. 2008-120 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at 2602 and 2612 Goodin Place S (C-684) to the Electors of the City of Salem and Electors of the Territory - Ward 7 - Councilor Cannon - Sunnyslope

  (16) Resolution No. 2008-121 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at 182-261 Linn Haven Drive SE and 420 Turtle Bay Court SE (C-685) to the Electors of the City of Salem and Electors of the Territory - Ward 4 - Councilor Sullivan - South Gateway

  (17) Resolution No. 2008-122 Approving a Referral of a City Initiated Annexation into the City of Salem of Certain Real Property Located at 6012 Liberty Road S (C-677) to the Electors of the City of Salem and Electors of the Territory - Ward 4 - Councilor Sullivan - South Gateway  

  Recommended Action:  Staff recommends that the City Council: 1) Adopt Resolution Number 2008-106 through Resolution Number 2008-122 referring Petitioner/City initiated annexations to the electors of the City of Salem at the November 4, 2008 election and approve the measures and the explanatory statements; 2. Approve, by motion, the fact sheets for the petition initiated annexations (Attachments A to Q of the staff report) and 3) Authorize staff to provide information to be included in the Marion County voter pamphlet and to Polk County voters. 

 (c) Hearings Officer Decision - Variance Case No. 08-5 - Pat Gorham - 4280 Chaney Way SE - Ward 3 - Councilor Nanke - Morningside    (CD)

  Recommended Action:  Receive and File.

 (d) Planning Commission Decision - Comprehensive Plan Change/Zone Change 08-8 - Winding Way LLC, Cory Redding - 725 Winding Way SE - Ward 3 - Councilor Nanke - Faye Wright    (CD)

  Recommended Action:  Receive and File.

 (e) Planning Commission Decision - PUD 08-1 - Keith and Sarah Chilcote - 2971 to 3011 D Street NE - Ward 6 - Councilor Rogers - NESCA    (CD)

  Recommended Action:  Receive and File.

 (f) Subdivision Review Committee Decision - Subdivision 08-2 - City of Salem - 3995 Fairview Industrial Drive SE - Ward 3 - Councilor Nanke - Morningside    (CD)

  Recommended Action:  Receive and File.

 (g) Acceptance of Preserve America Historic Preservation Fund Grant     (CD)

  Recommended Action:  Staff recommends that City Council approve acceptance of the Preserve America Historic Preservation Fund Grant agreement from the United States Department of the Interior (Attachment B of the staff report) that will fund a Historic Markers Program for the City of Salem.

 (h) Memorandum of Agreement Between City of Salem and Federal Aviation Administration - Ward 2 - Councilor Tesler - SEMCA    (CD)

  Recommended Action:  Staff recommends that City Council authorize the City Manager to sign the Federal Aviation Administration Memorandum of Agreement - DTFANM-08-L-00098.

* (i) Application and Acceptance of Community Oriented Policing Services (COPS) Grant    (PD)

  Recommended Action:  Staff recommends City Council approve application and acceptance of the COPS grant award.

  (j) REsys Inc. Water Conservation Grant request    (PW)

  Recommended Action:  Staff recommends that Council award a Water Conservation Grant, not to exceed $4,317, to REsys, Inc.

5. SPECIAL ORDERS OF BUSINESS:    (Includes consideration of items deferred from the consent calendar and any action item which requires a selection among options, or consideration of matters of special importance to the Council)

6. UNFINISHED BUSINESS:  (Any business held over from a previous meeting, other than public hearings and ordinances)

7. PUBLIC HEARINGS:   (Includes deliberations and deliberations from hearings held over from previous meetings). Public hearings will commence no later than 7:30 p.m.

 (a) Continuation: Resolution No. 2008-78 Forming the Brush College Heights Subdivisions Reimbursement District and Making Provision Therefor  

  Recommended Action:    Staff recommends that City Council adopt Resolution No. 2008-78, creating a reimbursement district for the construction of the 21-inch trunk sanitary sewer main that is available to serve properties other than the Brush College Heights subdivisions and establishing an interest rate to be applied to the reimbursement fee as a return on investment.

 (b) Davis Road Property LLC Temporary Facilities Access Agreement - Ward 7 - Councilor Cannon    (PW)   
 
  Recommended Action:  Staff recommends that City Council approve the Temporary Facilities Access Agreement with Davis Road Property LLC and authorize the City Manager to sign it. 

 (c) Lucky 8 LLC Temporary Facilities Access Agreement - Ward 7 - Councilor Cannon    (PW)

  Recommended Action:  Staff recommends that City Council approve the Temporary Facilities Access Agreement with Lucky 8 LLC and authorize the City Manager to sign it.

 (d) Whispering Winds LLC Temporary Facilities Access Agreement - Ward 7 - Councilor Cannon    (PW)

  Recommended Action:  Staff recommends that City Council approve the Temporary Facilities Access Agreement with Whispering Winds Estates, LLC and authorize the City Manager to sign it.   

8. CALENDAR OF ORDINANCE BILLS:

  8.1 FIRST READING OF ORDINANCE BILLS:

  (a) Closure of Three Expired and Inactive Urban Renewal Plans (Areas)    (UD)

  1. Ordinance Bill No. 32-08 Declaring the Expiration and Termination of the North Salem Neighborhood Development Program

  2.  Ordinance Bill No. 33-08 Declaring the Expiration and Termination of the      South Central Urban Renewal Plan

  3.  Ordinance Bill No. 35-08 Declaring the Expiration and Termination of the Mission-Lee Urban Renewal Plan

  Recommended Action:  Staff recommends that City Council advance Ordinance Bill Nos. 32-08, 33-08 and 35-08 to second reading for enactment.

  (b) Ordinance Bill No. 34-08 Amendments to SRC Chapter 63   
  (Subdivisions) and SRC Chapter 114 (Proceedings On Land Use Actions)
  for the purpose of establishing a process whereby units of land
  created through sale prior to January 1, 2007, but not through an
  approved land division process can be validated as legal parcels (CA 08-3)
 
  Recommended Action:  Staff recommends that City Council advance Ordinance Bill No. 34-08 to second reading.

 8.2 SECOND READING OF ORDINANCE BILLS:

 (a) Ordinance Bill No. 28-08  Relating to Planned Unit Development, Amending SRC 121.241 and Creating SRC 121.153 and SRC 121.551    (CD)

  Recommended Action:  Staff recommends that City Council adopt Ordinance Bill No. 28-08.

 (b) Ordinance Bill No. 29-08  Relating to Permitted Uses in the Central Business District (CB) Zone, Amending SRC 154.020, SRC 154.030 and SRC 119.500 (CD)

  Recommended Action:  Staff recommends that City Council adopt Ordinance Bill No. 29-08.

9. MANAGEMENT REPORTS

10. PUBLIC COMMENT:   (Other than agenda items)

11. NEW BUSINESS:

  11.1 MAYOR’S ITEMS:

  11.2 COUNCILOR’S ITEMS

12. ADJOURNMENT