City of Salem -

Council Agenda

October 6, 2008
City of Salem Internet Home Page: www.cityofsalem.net

UPCOMING PUBLIC HEARINGS, WORK SESSIONS AND FUTURE AGENDA ITEMS:

PUBLIC HEARINGS:
(Public Hearings begin no later than 7:30 p.m.)

Appeal of Urban Growth Area Development Permit No.08-02 -      October 13
3000 Block of Cherry Avenue NE - Windigo Properties, LLC

Council Review of Comprehensive Plan Change/Zone Change -      October 13
5200 Block of Caplinger Road SE

Ordinance Bill No. 21-08 - Relating to Parking   ~   October 13

WORK SESSIONS:

Social Services Advisory Board Public Awareness Presentation ~ October 13, 5:45 p.m.
Salem Natural Hazard Mitigation and Emergency Management Plans ~ October 27, 5:30 p.m.

URBAN RENEWAL AGENCY WORK SESSIONS:

North Gateway Redevelopment Advisory Board   ~  November 3, 5:30 p.m.

Downtown Advisory Board    ~   November 17, 5:30 p.m.

West Salem Redevelopment Advisory Board   ~ November 24, 5:30 p.m.

SCHEDULE OF COMMUNITY CONNECTIONS PUBLICATIONS:

Issue    Articles Due Mail Date
November           October 8 October 29
December        November 4 November 25

AGENDA
SALEM HOUSING AUTHORITY
October 6, 2008
6:30 P.M.

1. ROLL CALL

1.1 Pledge of Allegiance

CONSENT CALENDAR:

2. REPORTS:

2.1 Program Management Report

Recommended Action: Information only.

2.2 Housing Authority Organizational Evaluation

Recommended Action: Staff recommends that the Housing Authority Commission authorize the Executive Director to execute the Intergovernmental Agreement (attached to the staff report) with the City of Salem to provide organizational consultation.

3. RESOLUTIONS:

3.1 Resolution No. 2058 Authorizing Negotiation of Terms for Acquisition of Limited Partner’s Interest in Southview Terrace Apartments

Recommended Action: Staff recommends that the Housing Authority Commission adopt Resolution No. 2058 authorizing the Executive Director to negotiate terms for acquisition of the limited partner’s ownership interest in Southview Terrace Apartments.

4. OTHER BUSINESS:

4.1 Approval of Housing Authority Commission Minutes – August 4, 2008 and September 8, 2008

5. ADJOURNMENT

AGENDA
URBAN RENEWAL AGENCY
OF THE CITY OF SALEM, OREGON
October 6, 2008
6:30 P.M.

A. ROLL CALL

A.1 Approval of Board Minutes:

(a) September 15, 2008

B. REPORTS OF COMMITTEES

C. PUBLIC COMMENT: (Comment on agenda items other than public hearings and deliberations. Each person’s comments will be limited to three minutes.)

D. CONSENT CALENDAR:

D.1 ACTION ITEMS:

(a) Staff Report pulled 10-3-08 - LN

(b) Fiscal Year 2009-10 Urban Renewal Agency Budget Calendar

Recommended Action: Staff recommends that the Urban Renewal Agency Board approve the FY 2009-10 budget calendar.

D.2 INFORMATION REPORTS

(a) Construction Update: 295 Church Street Redevelopment Project - Ward 2 - Board Member Tesler – CAN-DO (UD)

D.3 COMMUNICATIONS

E. PUBLIC HEARINGS AND DELIBERATION

F. FURTHER CONSIDERATION OF ITEMS ON THE CONSENT CALENDAR

G. NEW BUSINESS

H. ADJOURNMENT

EXECUTIVE SESSION: 6:00 p.m.
Real Property Transactions - ORS 192.660 (2)(e) and City Manager’s Conference Room
Records Exempt by Law from Public Inspection -
ORS 192.660(2)(f)

AGENDA
SALEM CITY COUNCIL
CITY OF SALEM, OREGON
October 6, 2008
Immediately Following Urban Renewal Agency Meeting

1. ROLL CALL

1.1 Proclamations:

(a) Hands & Words Are Not For Hurting Week

(b) Day of Culture

(c) Crime Prevention Month

1.2 Presentations:

(a) Census 2010 - Gladys Romero, Seattle Regional Census Center

(b) Charitable Giving Campaign

2. REPORTS OF BOARDS, COMMISSIONS AND COMMITTEES: Representatives of City Boards, Commissions and Committees may comment on any item of City business except public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings. Representatives must sign up prior to the commencement of this meeting in order to present testimony.

3. PUBLIC COMMENT: Up to thirty minutes is available for persons other than City Boards, Commissions and Committee representatives to comment on specific agenda items other than public hearings, deliberations and the merits of land use issues that are reviewable by Council at public hearings. Each person’s comments will be limited to three minutes.

Time will be provided at the end of the meeting for comments on issues of City business not on the agenda.

4. CONSENT CALENDAR: All items on the Consent Calendar that will be adopted as a group by a single motion.

4.1 MINUTES:

(a) September 22, 2008

(b) September 25, 2008

4.2 RESOLUTIONS:

(a) Resolution No. 2008-134 Authorizing Negotiation for the Acquisition of Right-of-Way and Easements for Construction of the Capitol Street NE at Mill Creek Bridge Replacement Project - Ward 1 - Councilor Bennett - CAN-DO and NEN (PW)

Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-134 declaring intent to negotiate for the acquisition of right-of-way and easements for the Capitol Street NE at Mill Creek Bridge Replacement Project.

(b) Resolution No. 2008-135 Dedicating property located at the south line of Mission Street adjacent to 23rd Street SE for a street and right-of-way - Ward 2 - Councilor Tesler - SESNA (PW)

Recommended Action: Staff recommends that City Council adopt Resolution No. 2008-135.

4.3 ROUTINE ITEMS:

(a) Management of Municipal Court Receivables (AS)

Recommended Action: Receive and File.

(d) Planning Commission Decision – Resolution No. PC 08-13 - Comprehensive Plan Change/Zone Change 08-12 - AG-Meriwether Salem Corporation - 4600 25th Avenue NE - Ward 5 - Councilor Tarter - Northgate (CD)

Recommended Action: Receive and File.

(e) Review of Prohibited Parking on Private Accessways (CD)

Recommended Action: Staff recommends that City Council direct staff to prepare the following amendments and present them to Council at a future date: 1) Amend SRC Chapter 102.050, Prohibited Parking, to prohibit parking on both sides of private accessways; and 2) Amend SRC Chapter 63.285(c), Accessways, and/or Table 63-1, Flag Lot Accessway Standards, to specify that “No Parking” signs and/or “No Parking – Fire Lane” signs are required on both sides of private accessways and to establish standards for such signs.

(f) Fiscal Year 2009-10 City of Salem Budget Calendar (CM)

Recommended Action: Staff recommends that City Council approve the City of Salem FY 2009-10 budget calendar.

(g) Housing Authority Organizational Evaluation (CM)

Recommended Action: Staff recommends that City Council authorize the City Manager to execute the Intergovernmental Agreement (attached to the staff report) with the Salem Housing Authority to provide organizational consultation to the Authority.

(h) Kester v. Sterling Alexander and City of Salem – Marion County Circuit Court Case No. 08C18991 (Legal)

Recommended Action: Staff recommends that City Council deny the request by former City of Salem employee Sterling Alexander to provide legal counsel to defend appear and defend his interests in a claim for damages asserted against Mr. Alexander in Kester v. Sterling Alexander and City of Salem.

(i) Three-Way Stop Control at Salem Heights Avenue S and Crestview Drive S - Ward 7 - Councilor Cannon - South Salem (PW)

Recommended Action: Receive and File.

(j) Issue Identification for a Potential Comprehensive Railroad Corridor Study - Wards 1, 2, 3, 5 and 7 - Councilors Bennett, Tesler, Nanke, Tarter, and Cannon - CAN-DO, NEN, SESNA, Morningside, Grant, Highland, South Salem (PW)

Recommended Action: Staff recommends that City Council authorize the City Manager, upon dedication of new public street right-of-way, to sign, submit, and pursue to final determination, an application to the Oregon Department of Transportation Rail Division for a new, at-grade public street crossing of the Burlington Northern Santa Fe Railroad line, located southwest of the Front Street Bypass, in order to facilitate redevelopment of the former Boise Cascade site as a mixed-use development.

(l) Construction Update: 295 Church Street Redevelopment Project - Ward 2 - Councilor Tesler - CAN-DO (UD)

Recommended Action: Information only.

(m) Downtown Commercial Core Area Inventory Results and Next Steps - Ward 2 - Councilor Tesler - CAN-DO (UD)

Recommended Action: Information only.

*(n) Staff report pulled 10-3-08 - LN

5. SPECIAL ORDERS OF BUSINESS: (Includes consideration of items deferred from the consent calendar and any action item which requires a selection among options, or consideration of matters of special importance to the Council)

6. UNFINISHED BUSINESS: (Any business held over from a previous meeting, other than public hearings and ordinances)

7. PUBLIC HEARINGS: (Includes deliberations and deliberations from hearings held over from previous meetings). Public hearings will commence no later than 7:30 p.m.

(a) Review of Planning Administrator’s Decision for Partition 08-13 for property located at 3065 Park Avenue NE - Ward 1 - Councilor Bennett - Lansing (CD)

Recommended Action: Staff recommends that City Council amend the decision of the Planning Administrator to include the following conditions of approval:
Condition 4: At the time of future development, pave the flag lot accessway to a minimum width of 15 feet. “NO PARKING -- FIRE LANE” signs shall be posted on both sides of the segment of the proposed accessway that is a fire apparatus roadway and “NO PARKING” signs shall be posted on both sides of the remainder of the accessway. Reciprocal and irrevocable access rights for Parcel 2 and Parcel 3 shall be recorded prior to final plat approval. Condition 5: Parcel 1 must have a minimum lot depth of 70 feet.

(b) Review of the Administrative Decision of Partition 08-15 for property located at 2045 Bruce Street NE - Ward 1 - Councilor Bennett - Lansing (CD)

Recommended Action: Staff recommends that City Council amend the decision of the Planning Administrator to amend Condition 4 (Attachment 2). Amended Condition 4: At the time of future development of proposed Parcel 1, pave the flag lot accessway to a minimum width of 15 feet. "No Parking" signs shall be posted on both sides of the accessway. “NO PARKING -- FIRE LANE” signs shall be posted on both sides of the segment of the proposed accessway that is a fire apparatus roadway and “NO PARKING” signs shall be posted on both sides of the remainder of the accessway. Reciprocal and irrevocable access rights for Parcel 2 of Partition Plat No. 2007-51 shall be recorded prior to final plat approval.

(c) Review of the Administrative Decision of Partition 08-16 for property located at 2215 Brown Road NE - Ward 1 - Councilor Bennett - NOLA (CD)

  Recommended Action: Staff recommends that City Council amend the decision of the Planning Administrator to amend Condition 3 (Attachment 2). Amended Condition 3: At the time of future development of proposed Parcels 1 and 2, pave the flag lot accessway to a minimum width of 15 feet. "No Parking" signs shall be posted on both sides of the accessway. “NO PARKING -- FIRE LANE” signs shall be posted on both sides of the segment of the proposed accessway that is a fire apparatus roadway and “NO PARKING” signs shall be posted on both sides of the remainder of the accessway. Reciprocal and irrevocable access rights for the flag lots served by the accessway shall be recorded prior to final plat approval.

(d) Review of the Administrative Decision of Partition 08-18 for property located at 950 River Bend Road NW - Ward 8 - Councilor Clem - West Salem    (CD)

Recommended Action: Staff recommends that City Council amend the decision of the Planning Administrator to include the following condition of approval:
Condition 2: At the time of future development, pave the flag lot accessway to a minimum width of 15 feet. “NO PARKING -- FIRE LANE” signs shall be posted on both sides of the segment of the proposed accessway that is a fire apparatus roadway and “NO PARKING” signs shall be posted on both sides of the remainder of the accessway. Reciprocal and irrevocable access rights for Parcel 1 and Parcel 3 shall be recorded prior to final plat approval.

8. CALENDAR OF ORDINANCE BILLS:

8.1 FIRST READING OF ORDINANCE BILLS:

(a) Ordinance Bill No. 43-08 Vacating Excess Doaks Ferry Road NW Right-of-Way North of Hidden Valley Drive NW - Ward 8 - Councilor Clem - West Salem (PW)

Recommended Action: Staff recommends that City Council advance Ordinance Bill No. 43-08 to second reading.

Note: Public hearing was held on September 8, 2008.

8.2 SECOND READING OF ORDINANCE BILLS:

None.

9. MANAGEMENT REPORTS

(a) Stream Cleaning Program Annual Report (PW)

10. PUBLIC COMMENT: (Other than agenda items)

11. NEW BUSINESS:

11.1 MAYOR’S ITEMS